Project Management

Once your team grows, it will be increasingly difficult to keep track of the tasks that need to be done, their priorities and their relation to other tasks. Especially when your organization grows beyond 5 individual internal projects, e.g. recruiting, website, sales, product development and team retreats, you’d like to organize those projects in a structured way.

Asana is a tool that allows for this in the most efficient manner. It allows you to create different work groups, organize and prioritise tasks, assign deadlines and add subtasks to bigger tasks, i.e. dependabilities.

Conversations with Kairos fellows have yielded the following key principles when managing a project:

  • Constant reassessment of tasks and goals. Successful entrepreneurs discuss goals frequently with the whole team. Complexity of projects often leads to deviation from the core ideas that once drove the project. Restate those core reasons weekly, assess if they are still important and map your current tasks to that core goal.
  • Frequent communication. Successful project managers check in daily, either via Slack or by doing a daily phone call.
  • Feelings matter. While when running a project, deadlines sometimes seem to matter more than feelings, those people that tend to empathise with their team players and communicate deadlines and improvements warmer, tend to be more successful.
  • Understanding processes. Successful entrepreneurs are able to identify quickly which processes in a project scale and need to be repeated constantly. They differentiate those processes that repeat from those that are one-time processes and use the former category to scale the success of their projects.
  • Knowing team members. Successful entrepreneurs know the strengths and weaknesses of team members, their different motivational characters and their neuralgic points. Note: There is a big gap between knowing these factors and orchestrating them accordingly. Do not only assess, also act accordingly.